This pain is just too real...
Hello, Ms. Lawliet, my name is Dr. Kurenai Yuuhi and I'm calling on behalf of Luke Lawliet. We received your letter and would like to have a meeting. I have made arrangements for a ticket from Paris to San Francisco to be used within the next week, and if this is suitable I can also arrange for lodgings while you are in the city.
I apologize that Luke was unable to contact you himself, he is currently digesting this new information and preparing himself for your eventual visit. Please do let me know when we can expect you.